Borden Village FC

Club Constitution

BORDEN VILLAGE F.C.

 

 (Revision 9 – 31-5-2012)

 

          1. Name and Status

1.1  The Club shall be called “Borden Village Football Club” and shall be affiliated to Kent County Football Association.

 

1.2  The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of affiliation to membership of the Football Association. The Rules and Regulations of the Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club rules.

1.3    The club will be affiliated to  Borden Sports Association who have been granted a lease

from Borden Parish Council for the purpose of providing cricket and football at Borden Playstool. The Association Committee will consist of two members from each of the football and cricket clubs and chaired by a member of Borden Parish Council.

          1.4    The Club shall also abide by the Football Association’s Child Protection Policies and

 Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

 

 

          2.  Objects

 

Its objects shall be to provide Association Football for its members in the Kent County League,  and the Kent Youth League and such social and recreational pursuits as may be deemed necessary by the elected members.

 

          3.  Codes of Conduct and Policies

 

The Club has in place Codes of Conduct for Players, Team/Club Officials and Managers/Coaches as well as Equal Opportunities & Child Protection policies. All members will be expected to adhere to these codes and policy and if any member feels that they have been broken they should follow the Club’s Complaints Procedure.

 

          4.   Structure & Powers of Committee

 

4.1.  The Committee shall consist of a Chairman, Secretary, Treasurer and up to six other members, these positions being filled by democratic election at the Annual General Meeting. The senior sides Team Managers and Youth Team Manager will also be committee members. Two members of the committee will be elected to represent the football club on the Borden Sports Association.

 

 

 

4.2.  The Club shall be controlled by the elected committee, which shall meet as arranged and the proceedings of such meetings shall be duly recorded in the Club’s minute book. At meetings of the committee, five elected members present shall form a quorum, at least one of which shall be the Chairman or Secretary.

 

4.3.   Issues requiring a vote of committee members shall be decided on a majority vote and in the event of a tie, the Chairman shall have the deciding vote.

 

4.4   The committee shall have the power to fill any vacancies as may arise between Annual General Meetings.

 

4.5   The committee shall have the power to declare a seat vacant should a member absent him/herself from three consecutive meetings without a satisfactorily explanation.

 

          4.6    The assets of the club shall be vested in the committee.

 

4.7   The committee shall have the power to suspend, expel or fine any member deemed guilty of conduct prejudicial to the good name of the club.

 

4.8   Changes in the Club constitution and rules will be agreed at the Annual General Meeting or by the committee and ratified at the Annual General Meeting.

 

            5.  Club Membership

 

5.1   A register of members of the Club shall be kept by the Secretary. Playing members shall be restricted to a maximum of 20 per team at any one time, unless special circumstances arise.

 

5.2   Members will pay an annual Club subscription at a rate decided at the Annual General Meeting. Annual subscriptions must be paid by October 30th  or after having played five games. The committee may decide that a member cannot play for the club until the debt is settled. The annual subscription may be reduced at the discretion of the committee for players joining the club during the season.

 

5.3    A member wishing to resign shall give notice to this effect, in writing to the Secretary. Such notice will be accompanied by repayment of all monies owed to the Club. Members leaving the club without settlement of their debts shall in the first instance be notified of the sum owed in writing. Debts remaining outstanding 14 days after despatch of the letter shall be reported to the KCFA requesting suspension of the offender from all Association Football until repayment is made.

 

5.4    In the event of termination of membership, reimbursement may be applicable at the discretion of the committee upon application from the member.

 

5.5   Club membership will include insurance arranged through the KCFA to cover injuries to members and loss of earnings.

 

5.6   Copies of the Club constitution and rules will be distributed at the time players become members of the Club each season.

 

5.7   Personal information will be treated in the strictest confidence

 

 

            6.   Match Fees

 

Match fees, which will be agreed by members at the Annual General Meeting for the following season, will be paid to the Treasurer or his nominated representative, immediately after the conclusion of each fixture. Should any player be substituted during a fixture, the Managers will decide the appropriate fee for that player and the player replaced, based on the amount of time that each player took part in the match.

 

            7.   Annual and Extraordinary General Meetings

 

7.1   The Annual General Meeting of the Club shall be held not later than the end of June each year. The Secretary shall give 21 days clear notice of such meetings to all members.

 

7.2   An Extraordinary General Meeting may be convened by the committee when deemed desirable or at the request of five members. The Secretary shall give 14 days clear notice to all members.  Five non-committee members must be present to form a quorum.

 

 

            8.  Club Funds

 

8.1   The committee shall cause that proper books of account shall be kept which can be inspected annually. The Treasurer will be required to report on the Club finances at each committee meeting and the Annual General Meeting.

 

8.2   Players owing the Club what is considered by the committee to be an unacceptable amount, may be suspended from playing, at the discretion of the committee. The committee also has the power to impose an additional fee of £20 maximum in the event of non payment.

 

8.3   Any items that are purchased by or for the Club, shall need to be accompanied by a receipt before reimbursement can be made. No item can be purchased without the committee’s approval.

 

            9.   Club Colours

 

The Club colours shall be claret and sky blue and shall be worn at all official matches. Each team shall also provide a change of colours when required.

 

            10.   Match Day Rules

 

10.1   The match substitutes can be asked to act as assistant referee if so required by the match referee or Team Manager. Refusal of any reasonable request may result in the substitute being asked to stand down.

 

10.2   All players are required to wear shin pads or protectors for every match (F.A. Law) or training game.

 

10.3   All Club members can be asked to assist with pitch maintenance, erecting goals and nets or roping off pitch boundaries. Arrangements have been made for cleaning changing rooms after the games but in the event that the person is not available, the Team Managers will nominate members to clean the changing rooms.

 

10.4   All players are required to arrive for home matches at the Playstool one hour prior to kick off and for away matches at a specified time at the designated meeting/departure location.

 

10.5   On match days and training nights, should the weather be unsuitable, then it is the player’s responsibility to telephone the Trainer or Team Managers for information.

 

          11.   Training

 

11.1   Training shall commence approximately 6 weeks before the Club’s first official fixture, the date of which will be notified to all members by the Team Managers.

 

11.2   ALL PLAYING MEMBERS shall be expected to attend training and to make sure they are physically capable of completing a build-up programme set by the trainer.

 

11.3   Only bona-fida members can attend training sessions unless special permission is obtained from the Trainer.

 

            12.   Disciplinary Matters

 

12.1  The first team manager(s) have the first option to call on any player signed on for Borden Football Club, prior to any game, and up to 48 hours before kick off.  Should additional calls be made for players within 48 hours before a game, then this should be discussed and agreed informally between first and reserve team manager(s). Players who have signed for the club will be required to play for either the first team or reserves if selected.

 

12.2   Any Club member who receives a referees caution or dismissal for dissent, arguing or foul language may be subject to a Club fine, at the discretion of the committee, of no more than £10. This fine shall be paid to the Club Treasurer. Players have the right to appeal on this issue.

 

 12.3  Any player unable to turn out for a fixture should notify their team manager of their non availability for    games as soon as they are aware and at the latest three days prior to the fixture or in the event of an    unexpected absence e.g. illness, as soon as the player is aware of the possibility of non availability.  If a   Manager is unavailable then the Secretary is to be notified. Failure to notify any committee member of   unavailability could result in a Club fine at the discretion of the committee.

 

12.4  Players will normally be notified of their selection by no later than Thursday evening

before the weekend fixture. Players failing to turn up for a fixture, having agreed to do so, without notifying their Manager of their intent, shall be fined at the discretion of the committee up to a maximum of £10 plus the match fee.

12.5  Failure to abide by the Club’s Codes of Conduct, Child Protection and Equal Opportunities policies in place from time to time may result in disciplinary action being taken in accordance with the Club’s Complaints Procedure.

        
             

            13 - Dissolution

 

            A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of  at least three-quarters of the members present.

 

            (b) The dissolution shall take effect from the date of the resolution and the members of the Club  Committee be responsible for the winding up of the assets and liabilities of the Club.

 

(            c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to Borden Sports Association, a Competition, the Parent County Association or The FA for use by them for related  community sports.